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Forum Discussion
Hiding unshared Team folders from non-member Team members
I'm setting up a new Team Folder. Previously, users only saw the folders that they had access to. Now, all folders are listed. Those that they don't have permission to see are showing up with a Fo...
Hi WVU90SAM, thanks for posting here today!
I'm afraid that the same behavior remains now. The Team folder would be visible, it would just show as a locked folder. What you could do, is what you already mentioned: move the content under your personal folder.
Your feedback regarding this has been very valuable and I will endeavor to make sure your voice is heard.
If you need anything else, let me know!
nada_dbx
Dropbox Product Manager
Dropbox Product ManagerHi, Dropbox product team member here. We're working on an update of the Team Space experience and I hear your feedback. We want to make it so that Team Folders are invisible to the team members they are not shared with. Part of that work is understanding how much to expose when members have access somewhere down the tree. For example, if there is a Team Folder structure like Accounting/Payroll/2023/Market Research, and you give a team member access directly to the Market Research folder. How would you say their Dropbox view should look:
1. With the full path of the folder exposed: Accounting/Payroll/2023/Market Research so that they understand where the folder exists and how to navigate to it
2. With only /Market Research visible so they have no exposure to which folder it lives in.
Would love to hear your thoughts!
It's great to hear that you all are exploring a solution.
While I try to not share any subfolders as a general practice (because I don't want to memorize who has access to each of the subfolders), if I were to share a subfolder, I would only want the person to see the part of the path that they have access to. So, option 2. With only /Market Research visible so they have no exposure to which folder it lives in.
Thanks!
Hi,
I see that this is not so simple. For a small organization I think option 2 would be quite simple and straight forward. But as soon as you start sharing more subfolders under the same parent folder it will be very hard for the user to keep things organized if the folders show up without parents. A related scenario that I need most is to unshare/hide subfolders. Example: The hole team have access to Accounting/ and all the subfolders in there, but the folder Accounting/payroll/ is hidden/unshared for everyone except of a few. This could only be achieved with Option 1 so I vote for that!
- Hi, i have the same issue with my team folders, all members see entirely space. It is so distracting. Solution to organize folder structure for shared subfolder only with a full path (Option2). These way it would be much easier to maintain apps that are connected to folders or files with specific full path of the content in different local computers. Thank you Dropbox starting to work on that issue)
- Sorry Option 1 I meant)
I'm also interested in the functionality of hiding folders that a user doesn't have access to. Many top-level folders aren't appropriate for our entire team. From a purely organizational perspective, nesting top-level files within another (personal) file is counter-intuitive and counter-productive. We recently switched to Dropbox for our rapidly growing team, and this issue is a significant one that I hope gets resolved quickly.
I'm happy to see that the Dropbox team is actively looking into addressing the issue. For the above, I prefer option 1 to show a user the subfolder origin.
Hi wondering if there has been any further progress on this.
Our structure has enabled us to create multiple teams, and different teams having access to the folders necessary, however we really need people not to see the folders they dont have access for. I need to reduce clutter for certain teams as well as keep information confidential
- nada_dbx
Hi I'd like to provide an update here - We've moved forward with option 1 that I mentioned before, providing the parent folder structure visibility to enable team members to see the full path of only folders they have access to, and hiding any folders they do not have access to. All new team plans being created will have this update by default. And we are rolling out the update to existing teams over the next few months. The team admins will get an email ahead of the update so they know when they will get it. Again, thank you for the feedback!
