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Re: Reducing licenses to only one and sharing that license with 10 people

Can a single license be used by 10 team members (if they access the same account)?

bret3
New member | Level 2
10 hours ago

Our company is a self funded startup. We can no longer afford to pay a license for every team member. Someone told me that we can have one license and share it. Only one person could use it at a time and log in and share the password. Is this possible for 10 people to do so?

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Rich
Super User II
10 hours ago
@bret3 wrote:

Someone told me that we can have one license and share it. Only one person could use it at a time and log in and share the password. Is this possible for 10 people to do so?

Sharing credentials is a violation of the terms and could result in the account and content being deleted.

 

Business team accounts have a minimum of three users (licenses), and other accounts are intended for a single individual.

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Mark
Super User II
10 hours ago

To add to what @Rich said if you breach the T&Cs (and discovered) your account is disabled with all information automatically removed permanently and is unrecoverable. 

 

The other huge security issue with this is that every single person that has that account password and username becomes 'owners' of the account. They could do anything with it - and you've given them the authority to do so by giving the password. So, if they wanted to they could literally wipe the data and permanently delete it / kick everybody else out and there is nothing anybody could do.... because they have the authority to do it.


 


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bret3
New member | Level 2
8 hours ago

Interesting. So it's best to just have a license for everyone needing access to database with one admin?

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Rich
Super User II
8 hours ago
@bret3 wrote:

So it's best to just have a license for everyone needing access to database with one admin?

If you're using a Business Team account, that's required.

 

The alternative is that everyone creates their own personal account (it can even be the free Basic plan) and you invite everyone to a shared folder. However each person will be limited to the space available within their own account, so if you're trying to share more than 2GB of data, each person would need to upgrade to a paid account.

 

Also I just want to mention something in case you're not aware. You mentioned a database. Is this an actual database type of file that would normally allow multiple people to access it at the same time? If so, DO NOT store it in Dropbox unless you're absolutely certain that only one person at a time will have it open. Each person in a shared folder has their own COPY of the files in their account. If you store a database file and two people open their own copy to make changes, conflicts will occur and the database file will be overwritten.

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