Adding a new person shouldn't add them to the Dropbox Team
Recently we have added two entry level members to our firm. We purchased licenses for them and wanted to add them to SOME Dropbox folders pertinent to their work. Unfortunately, Dropbox is telling me that the only way to add a person is to add a new person to the Team and this gives them access to EVERY folder in the firm's Dropbox.
The only fix is to add a new person then delete the Team access to the folder and then individually reinvite people to each folder. How can Dropbox think this is a good idea? A person joining on their first day has access to most secret information the firm has, if only temporarily it's still a bad idea.
Not to mention the vast amount of time and data consumed deleting off the Managing Partners and Partners and then having them resync and download.
There's got to be a better way.
Dropbox suggested that all new employees could have individual plans but that's just silly and an administrative burden.
There is a default group called “Everyone at [Your Company/Team]”
You group users that need access to specific team folders in a group (e.g. “Managing Partners and Partners”) and then change the permissions for each of those team folders to be that group instead of the default “Everyone at …” group.
Nate99 - if you go into the groups tab of the admin console (https://www.dropbox.com/team/admin/groups), you can easily remove the "Everyone at [team name]" group from all the relevant folders in one go, and then add the new group to all the relevant folders in one go. It's the "Manage access" button, under "Content Permissions"
About Security and Permissions
Start a discussion in the Dropbox Community forum to get help with your account security and permissions. Find support from Community members.
Need more support
If you need more help you can view your support options (expected response time for an email or ticket is 24 hours), or contact us on X or Facebook.
For more info on available support options for your Dropbox plan, see this article.
If you found the answer to your question in this Community thread, please 'like' the post to say thanks and to let us know it was useful!
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Recently we have added two entry level members to our firm. We purchased licenses for them and wanted to add them to SOME Dropbox folders pertinent to their work. Unfortunately, Dropbox is telling me that the only way to add a person is to add a new person to the Team and this gives them access to EVERY folder in the firm's Dropbox.
\n
The only fix is to add a new person then delete the Team access to the folder and then individually reinvite people to each folder. How can Dropbox think this is a good idea? A person joining on their first day has access to most secret information the firm has, if only temporarily it's still a bad idea.
\n
Not to mention the vast amount of time and data consumed deleting off the Managing Partners and Partners and then having them resync and download.
\n
There's got to be a better way.
\n
Dropbox suggested that all new employees could have individual plans but that's just silly and an administrative burden.
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Recently we have added two entry level members to our firm. We purchased licenses for them and wanted to add them to SOME Dropbox folders pertinent to their work. Unfortunately, Dropbox is telling me that the only way to add a person is to add a new person to the Team and this gives them access to EVERY folder in the firm's Dropbox.
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The only fix is to add a new person then delete the Team access to the folder and then individually reinvite people to each folder. How can Dropbox think this is a good idea? A person joining on their first day has access to most secret information the firm has, if only temporarily it's still a bad idea.
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Not to mention the vast amount of time and data consumed deleting off the Managing Partners and Partners and then having them resync and download.
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There's got to be a better way.
\n
Dropbox suggested that all new employees could have individual plans but that's just silly and an administrative burden.
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There is a default group called “Everyone at [Your Company/Team]”
You group users that need access to specific team folders in a group (e.g. “Managing Partners and Partners”) and then change the permissions for each of those team folders to be that group instead of the default “Everyone at …” group.
Hope this helps.
Andrew (DBoxTips)
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Andrew,
You're a mighty warrior indeed. Thanks for this. It will help tremendously.
Cheers.
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Nate99 - if you go into the groups tab of the admin console (https://www.dropbox.com/team/admin/groups), you can easily remove the \"Everyone at [team name]\" group from all the relevant folders in one go, and then add the new group to all the relevant folders in one go. It's the \"Manage access\" button, under \"Content Permissions\"
\n\n
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AnastasiaDBXDropbox Product Manager
