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Forum Discussion
sharing files and folders with non team members
Greetings to all,
Using a business standard account, I would like to create different spaces to share files and folders with specific team members as well as non-members. Typically:
Top-l...
Thanks for getting back to us here Co-laboration.
If someone outside of the team shares a folder with a team member (the admin account in this case), then the folder is owner by someone outside of the team.
The shared team space outside of the purple folder can only hold folders that are owned by the team itself, this is why a folder shared to the admin account from outside the team appears in the personal folder.
This, however, doesn't meant they have access to the while purple folder. They can only see the content of the folder that is shared with you and nothing more than that (eg. the hierarchy within the folder).
If you want the folder with the non-team member to appear in the team shared workspace outside the purple folder, you can create a folder in the location you want it to be, and then share the folder to them to add the content.
This way, a team member is the owner of the folder so the data can be outside the purple folder.
Otherwise, you can ask them to transfer the ownership of the shared folder to the admin account, and then you can move the folder outside the purple folder.
I hope this helps clarify the matter, please let me know if you have any questions!
There seems to be a misunderstanding: The (only) purple / personal folder I was refering to belongs to the administrator. It sits at the top level of the hierarchy and advertises no third party privileges (ie: only you)
The surprise is that folders created by non-members can even land in this folder; I would have assumed this space, just like any other private (purple) user folder, is not read/writable by anyone else than the owner (in this case the administrator). My questions with respect to this are:
1/ Since the non-member was allowed to create a folder under the private (purple) folder of the adminitrator, what else does the non-member have access to within this folder, either with read or read/write privileges? Can he for example view the hierarchy / other files folders which live side-by-side with the folder he just created?
2/ Is there a way to force non-members to create any new folders / files in a specific sharedspace?
Daphne
Dropbox Staff
Dropbox StaffThanks for getting back to us here Co-laboration.
If someone outside of the team shares a folder with a team member (the admin account in this case), then the folder is owner by someone outside of the team.
The shared team space outside of the purple folder can only hold folders that are owned by the team itself, this is why a folder shared to the admin account from outside the team appears in the personal folder.
This, however, doesn't meant they have access to the while purple folder. They can only see the content of the folder that is shared with you and nothing more than that (eg. the hierarchy within the folder).
If you want the folder with the non-team member to appear in the team shared workspace outside the purple folder, you can create a folder in the location you want it to be, and then share the folder to them to add the content.
This way, a team member is the owner of the folder so the data can be outside the purple folder.
Otherwise, you can ask them to transfer the ownership of the shared folder to the admin account, and then you can move the folder outside the purple folder.
I hope this helps clarify the matter, please let me know if you have any questions!
Daphne,
Your answer clarifies the matter - thanks!
I therefore assume I cant force non-team members to create folders only in specific and predetermined by me locations / spaces
